Job Requirements

• F.5 or DSE or above (with level 2 or above in 5 subjects including Chinese Language and English Language in HKCEE/HKDSEE)
• Minimum 3 years relevant experiences
• Good telephone and administrative writing skills
• Well-mannered, strong sense of responsibility & cooperative and professionalism
• Well-organized, self-motivated, mature, cheerful and good team player
• Fluent in spoken & written English, Mandarin and Cantonese
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint
• Immediately Available Preferred Responsibilities:
• Performs all the activities associated with a receptionist and provide office administrative support for the departments.
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Answers phone calls and schedule meetings.
• Sorts/distributes incoming mails & parcels and prepare outgoing mails & parcels for pick-up or courier;
• Monitors, control and order office supplies and research new deals and suppliers;
• Updates contact lists of business suppliers and working partners;
• Arranges and monitors maintenance for office equipment and supervise all activities related to working environment;
• Assists to organize meetings and company activities;
• Handles travel arrangements in regard to visa application, tickets, car, hotel and restaurant reservations;
• Submits and reconcile expense reports;
• Records staff's business trip, holiday, sickness and attendance status;
• Assists in the preparation of regularly scheduled reports;
• Provides general administrative and PEOPLE support internally and externally;
• Executes the task assigned by leader;
• Summarizes and updates weekly visiting & buying schedule;
• Assists in the preparation of project-based work;
• Handles administrative requests from upper management;
• Provides local practical support for expatriate colleagues
• Ensures that all tools and task are followed, presented and executed in timely manner according to agreed deadlines
• Supervises the daily work for Office Assistants.
• Other ad hoc tasks as assigned  

Contacts

Isabella Chan - 2627 5228